One of the biggest challenges that we face everyday is to figure out how to stay focused when hundred other things are happening around us. There are multiple factors that contribute to the loss of focus such as our time-wasting habits, distractions, and so on. These factors could negatively impact your productivity and overall efficiency.
If you are finding it difficult to be more focused at work, then here are some of the ways to become more focused.
Keep your workstation in order:
Our brain gets directly influenced by the things around us. If your workstation looks messed up, then that’s exactly how you would feel like the entire day – distracted and lost.
Your desk is a reflection of your habits and personality. If it is piled up with files and other things, you need to organise it a little. Keeping your workspace clean and organised takes little time but can have a huge impact on bringing your focus levels up and taking your productivity higher.
Plan every hour:
One of the major reasons why most of us lose our focus is not having a proper plan. As a result, our mind looses focus. To become focused and stay focused, you must schedule your tasks hour by hour. It is a great exercise that gives a structure to your workday. You know exactly what to do and when to something and what needs to be accomplished at the end of the day.
Creating an hourly-plan is, in fact, a great way to enhance the process of prioritisation. It allows you to plan in such a way that tasks that require more attention or higher energy levels could be accomplished as the first thing in the morning.
To increase your focus you can set self-imposed deadlines. The sense of urgency would direct your mind to work in the most efficient manner and get more work done.
Take short breaks not long ones:
Sometimes, when you can’t focus on a task anymore, the best thing you can do is to take a break. Our brains are not designed to retain attention for longer hours. Moreover, sitting at your desk looking at the screen for long could lead to lethargy, fatigue, and headache. That’s why it is advisable to take short breaks after every 60 minutes of continuous work.
Procrastination doesn’t have an endpoint. Things keep getting postponed for tomorrows and day after tomorrows if you start procrastinating it once. It never ends. Let’s say you’ve decided to do something the next day that was due for today. In the back of your mind, it is still bothering you and as a result, you find it hard to focus on the task at hand.
The easiest way to stop yourself from procrastinating is to start time-boxing tasks. To make it more interesting, you can reward yourself at the end when you accomplish those tasks. So, become a pro at doing things not procrastinating them.
Do one thing at a time:
Not all of us are born with great multitasking skills, yet most of us fall prey to it. Constantly switching between numerous tasks reduces our chances to complete any one of them in due time. Instead of saving time, it ends up doing the exact opposite of it. Additionally, we end up losing focus and making more mistakes when we juggle more than two tasks at a single time.
Keep your phone at a distance:
Your phone could be your biggest enemy while working. Constant beeps, messages, Facebook notifications could distract you and result in wasting your precious time.
Keep your mailbox organised:
One of the other activities that is quite stressful and distracting is email. Every day you get numerous emails – both professional and personal. What’s interesting is that you get emails when you are working on the most important task of the day.
You can avoid this chaos by having a separate email address for work and personal purposes. Set filters as per your preference and designate a specific time to check your emails and address them. Limiting your email time is a great way to spend time doing things that actually matter and keep your focus intact.
Training your mind to focus might be a little difficult in the beginning but with practice and determination, you can train your brain to focus better.